12 Formal Ways to Ask What Time Works Best for You?

Author:

Waqas Ashraf

Formal Ways to Ask What Time Works Best For You?

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Formal Ways to Ask What Time Works Best for You?:When it comes to scheduling meetings or appointments, finding the perfect time that works for everyone involved can sometimes be a challenge.

In this article, we will explore 12 formal ways you can use to ask politely, “What time works best for you?”

These strategies will help you communicate professionally and effectively when trying to coordinate schedules with others.

Table of Contents

Formal Ways to Ask “what Time Works Best for You?”

Would you be available for a meeting at your earliest convenience?

Please let me know what time is best for you to schedule a call.
I’m flexible with scheduling. What time works best for you?
What times would work best for you to meet next week?

I’m available on. Would any of these work for you?
Could we connect sometime next afternoon? Does work for you?
If you are available, I would be happy to schedule a call at your earliest convenience.

I am available for a call or meeting on. Please let me know your preference.
To best accommodate your schedule, would it be more convenient to have a call in the morning or afternoon?
Once you confirm your availability, we can finalize a specific time for the meeting/call.

Given your current workload, what time would be least disruptive for you next week?
Please let me know your availability using your preferred scheduling tool, and I will find a time that works for both of us.

Formal Ways to Ask What Time Works Best for You Examples:

Here are some examples of the previously mentioned formal ways to ask “What time works best for you?” in specific scenarios:

Scenario 1: Following up on an email introduction:

Dear Ms. Jones,

Thank you for connecting with me. I enjoyed learning more about your work in [mention their field].

I would be interested in scheduling a brief call to further discuss [mention the purpose of the call]. Would you be available for a call at your earliest convenience?

Scenario 2: Scheduling a meeting after a phone conversation:

Thank you for taking the time to speak with me today, [Name]. I found our conversation about [mention the topic] very informative.

To continue the discussion, I’d like to schedule a meeting in person or virtually. What time works best for you next week?

How Do You Say Any Time Works for Me Professionally?

Options	Tone	Example
I’m flexible and can work with your schedule.	Direct and professional.	“I’m flexible and can work with your schedule. Please let me know what time works best for you.”
I’m available at your earliest convenience.	Polite and respectful.	“I’m available at your earliest convenience. Please let me know when you’re ready to connect.”
My schedule is open, so please choose a time that works best for you.	Courteous and accommodating.	“My schedule is open, so please choose a time that works best for you and let me know.”
I’m happy to adjust my schedule to accommodate yours.	Enthusiastic and helpful.	“I’m happy to adjust my schedule to accommodate yours. Don’t hesitate to suggest a time.”
Please let me know your preferred time, and I’ll make myself available.	Direct and respectful, with an emphasis on their preference.	“Please let me know your preferred time, and I’ll make myself available to meet or speak then.”

What Is a Better Way to Say Any Time?

“Any time” can sometimes sound a little too casual, especially in a professional context.

Here are some better ways to express your flexibility and accommodate others’ schedules:

More Formal:

Please let me know what time works best for you.

I’m available at your earliest convenience.
Please let me know your preferred time, and I’ll make myself available.

More Specific:

Could we connect sometime next [day of the week] afternoon? Does [specific time] work for you?

I’m happy to schedule a call [in the morning/afternoon/evening] based on your availability.

Should I Say Anytime or Any Time?

While “anytime” and “any time” are pronounced the same, they have different grammatical functions and appropriate usage contexts.

Here’s a breakdown to help you decide which one to use:

Anytime :

Function: Adverb
Meaning: Whenever, at any time

Usage:

Informal situations: “Call me anytime if you need help.”
As a subordinating conjunction: “I’ll be happy to answer your questions anytime you have them.”

Not used with prepositions like “at”

Any time :

Function: Noun phrase

Meaning: Any amount of time, at any particular time

Usage:

As part of the prepositional phrase “at any time”: “You can cancel your subscription at any time.”

More formal situations: “Please let me know if you have any time to talk today.”

How Do You Ask for A Convenient Meeting Time?

There are multiple ways to ask for a convenient meeting time, depending on the level of formality and your specific situation. Here are some options:

“Would you be available for a meeting at your earliest convenience?”

“What times would work best for you to meet next week?”
“Could we connect sometime next [day of the week] afternoon?
“Let’s find a time to chat sometime. Are you free next week?”

“When are you free to jump on a call? I’m flexible.”

Using Polite Language to Inquire About Availability

May I Ask What Time Works Best for You?
Would It Be Possible for You to Share Your Preferred Time Slot?

When Would it Suit You to Discuss This Further?
Could You Kindly Let Me Know Your Availability?

Suggesting Alternatives in A Professional Manner:

Avoid sounding too demanding or inflexible when suggesting alternatives.

Here’s an example of how you can suggest alternatives professionally:

“I understand if this time doesn’t work for you. How about any of these options instead:

Tuesday at 10:00 AM

Wednesday at 3:00 PM
Thursday at 11:30 AM”

Conclusion and Final Thoughts!

When seeking the ideal time for a meeting or appointment, it is crucial to be direct and respectful of the other person’s schedule.

By utilizing these twelve formal ways to ask “What time works best for you?” outlined in this article, you can enhance communication and productivity in your professional interactions.

Remember that clear and concise communication is key to scheduling successful meetings that accommodate everyone involved.

Embrace these strategies confidently to streamline the process of finding mutually convenient meeting times with colleagues or clients.